Frequently Asked Questions
Why do I have to do this?
At any event there can be thousands of different companies, organizations and products doing a variety of activities with or without the knowledge or permission of Show Management. Accidents including slip and falls, product injuries or even one exhibitor damaging another exhibitor’s property do happen at these events. The basic philosophy is everyone should be responsible for their own actions.
As a result the exhibitor contract you signed to exhibit requires that you have a Certificate of Insurance on file to protect everyone including you and your organization. This is a prudent business practice.
Why is Show Insurance, Inc handling the insurance registration?
Many trade show organizers and exhibitors find this process extremely difficult to manage. The largest cost in the process is answering all of the questions, managing all of the certificates of insurance and making sure all exhibitors have the correct insurance. Show Insurance, Inc simplifies this process by providing a website with information and allowing exhibitors to register online, if they need to be added as additional insured on Show Insurance’s policy. This is the most efficient way to handle the insurance registration process.
Am I buying insurance when I pay the fee and register online?
No you are not buying insurance. You are paying to be added as an additional insured onto a general liability policy. By paying the fee, you are entering into a contractual obligation where Show Insurance agrees to add you as an additional insured on the policy. As a result, you will only have the coverages on this policy. All insurance is purchased through a licensed agent.
How can I get a copy of the coverage or policy?
We have a sample policy posted on the website. You can also click HERE! The actual policy will not be issued until one week before the show. If you would like a copy of this policy, you can send a request to firstname.lastname@example.org.
How can I complete the insurance registration process?
You can log onto www.showinsurance.com and register. By paying a small fee, Show Insurance, Inc agrees to add your company as an additional insured to Show Insurance’s general liability policy for the days of your trade show. Since you will be an additional as an insured on Show Insurance’s general liability policy, you will have completed this portion of the insurance requirement. Please remember to check your contract for other insurance requirements.
What if I already have insurance for the trade show?
It is important that you have the correct insurance. As an example, many exhibitors from foreign countries do not have the correct insurance for the United States. Furthermore while many US companies may have insurance, the insurance may not be as broad as the insurance required by your contract with the trade show organizer.
If you think you have the correct insurance, you must ask your insurance agent to issue a certificate of insurance naming the correct additional insureds to fulfill your requirement. Please send us the certificate of insurance. Please refer to you insurance registration form for more information.
What is the best way to get a hold of Show Insurance?
The best way to contact us is to send an e-mail to email@example.com. You can also go to the website at www.showinsurance.com or call 440.349.6650.
If I send a certificate in before the deadline, do I have to register online?
No, if you send a certificate in, you have been registered. You will receive confirmation within 3 days.
Why can't I just fax a copy of my insurance policy?
Show management needs to be added as additional insured to your policy. This provides more coverage than a copy of your policy. It also tells show management that your policy is in force and when it cancels. DO NOT SEND A COPY OF YOUR POLICY.